Propertyware Pricing and Propertyware Cost per Unit With Monthly Minimums and Implementation Fee
Propertyware charges $1.00 per unit per month on Basic with a $250 monthly minimum, $1.50 on Plus with $350, and $2.00 on Premium with $450. Implementation is twice the monthly fee, once. The Basic minimum equals 250 units, so any smaller portfolio pays $250 a month. The list has not changed since at least 2016.
Figures from Propertyware's own pricing page and fourteen years of its archived price list
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Propertyware cost per unit at your door count
Propertyware is one of the few back offices of its size that still prints every rate. The catch is the minimum. Multiplied out, this is the monthly bill before implementation and add-ons.
| Units | Basic, $1.00 a unit | Plus, $1.50 a unit | Premium, $2.00 a unit | Basic per door |
|---|---|---|---|---|
| 50 | $250 (minimum) | $350 (minimum) | $450 (minimum) | $5.00 |
| 100 | $250 (minimum) | $350 (minimum) | $450 (minimum) | $2.50 |
| 200 | $250 (minimum) | $350 (minimum) | $450 (minimum) | $1.25 |
| 250 | $250 | $375 | $500 | $1.00 |
| 300 | $300 | $450 | $600 | $1.00 |
| 500 | $500 | $750 | $1,000 | $1.00 |
| 1,000 | $1,000 | $1,500 | $2,000 | $1.00 |
| 2,500 | $2,500 | $3,750 | $5,000 | $1.00 |
50 units
Basic: $250 (minimum) ($5.00 a door)
Plus: $350 (minimum)
Premium: $450 (minimum)
100 units
Basic: $250 (minimum) ($2.50 a door)
Plus: $350 (minimum)
Premium: $450 (minimum)
200 units
Basic: $250 (minimum) ($1.25 a door)
Plus: $350 (minimum)
Premium: $450 (minimum)
250 units
Basic: $250 ($1.00 a door)
Plus: $375
Premium: $500
300 units
Basic: $300 ($1.00 a door)
Plus: $450
Premium: $600
500 units
Basic: $500 ($1.00 a door)
Plus: $750
Premium: $1,000
1,000 units
Basic: $1,000 ($1.00 a door)
Plus: $1,500
Premium: $2,000
2,500 units
Basic: $2,500 ($1.00 a door)
Plus: $3,750
Premium: $5,000
RentPlace is not affiliated with Propertyware or RealPage. Monthly, in US dollars, before implementation, add-ons and payment fees. Propertyware bills units in blocks of 50, so a count that falls between blocks may bill at the next one. Confirm the figure on Propertyware's own pricing page before you sign.
How much is Propertyware per month under 250 units
The three minimums sit at almost the same door count, and that single fact sets the bill for most firms pricing it.
$250 divided by $1.00 is 250 units. $350 divided by $1.50 is about 233. $450 divided by $2.00 is 225. So under roughly 225 doors, every plan is a flat monthly charge, and Premium is simply $200 more than Basic whatever your size.
That makes the headline rate misleading for small firms. At 100 doors, Basic is $2.50 a door, Plus $3.50 and Premium $4.50. At 50 doors it is $5, $7 and $9. Only from 250 units does "$1 a unit" describe what Basic actually costs.
It also means the upgrade is cheapest when you are small. Under 225 doors, the jump from Basic to Premium is a fixed $200 a month. At 1,000 doors the same jump is $1,000 a month, because Premium's rate is double Basic's once both are past their minimums.
Propertyware Basic, Plus and Premium, what each plan adds
The pricing page lists the same seventeen features under all three plans and marks the ones a plan lacks in grey. Read that way, the tiers differ by five features.
| Feature | Basic | Plus | Premium |
|---|---|---|---|
| Accounting, owner and tenant portals, maintenance, marketing, screening, payments | ✓ | ✓ | ✓ |
| Global customization and reports | ✓ | ✓ | ✓ |
| Unlimited support, storage and online training | ✓ | ✓ | ✓ |
| Two-way text messaging | · | ✓ | ✓ |
| eSignature | · | ✓ | ✓ |
| Inspections | · | ✓ | ✓ |
| Maintenance projects | · | · | ✓ |
| Vendor portals | · | · | ✓ |
$0
Extra for accounting, portals, screening and payments. Every plan has them.
$250 a month
What texting, eSignature and inspections cost at 500 units, Basic to Plus.
$250 a month
What maintenance projects and vendor portals cost at 500 units, Plus to Premium.
If your leases are signed on paper or in a separate e-signature tool and your team texts from its own phones, Basic covers the back office. Plus earns its $0.50 a door once move-in and move-out inspections live in the same system as the ledger. Premium is for firms that run turns and capital projects through outside vendors and want those vendors logging into a portal rather than emailing invoices.
Propertyware cost in year one, with implementation
Implementation is twice the monthly fee, so the first year costs fourteen months of subscription. This is the number to put in the budget.
| Units | Basic, year one | Plus, year one | Premium, year one |
|---|---|---|---|
| 100 | $3,500 | $4,900 | $6,300 |
| 250 | $3,500 | $5,250 | $7,000 |
| 500 | $7,000 | $10,500 | $14,000 |
| 1,000 | $14,000 | $21,000 | $28,000 |
100 units
Basic: $3,500
Plus: $4,900
Premium: $6,300
250 units
Basic: $3,500
Plus: $5,250
Premium: $7,000
500 units
Basic: $7,000
Plus: $10,500
Premium: $14,000
1,000 units
Basic: $14,000
Plus: $21,000
Premium: $28,000
Twelve months of the list rate plus implementation at 2x the monthly fee. Excludes the $1 a unit Enterprise and API surcharge, contact centers, websites and payment processing.
Propertyware pricing history, 2012 to today
Rare in this market, the price list has stood still for a decade.
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November 2012
"Pricing starts at just $1/unit per month (minimum $75 per month) with no long-term commitments." One price, a $75 floor, no tiers.
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May 2016
Three plans appear: Basic $1.00 ($250 minimum), Plus $1.50 ($350), Premium $2.00 ($450), each with implementation at 2x the monthly fee. The floor has risen from $75 to $250.
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2017, 2019, 2021
Identical rates and minimums in every archived copy. By 2019 the $1 a unit Enterprise and API surcharge and the 50-unit billing blocks are in the footnote.
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Today
The same three rates, the same minimums, the same implementation rule.
Over the same years, Rent Manager raised Premium from $2.25 to $2.50 and Plus from $1.50 to $1.75 before it stopped publishing, and AppFolio took its prices down in 2024. A Propertyware quote that lands above the printed list is worth questioning, since the list itself has not moved. Our Rent Manager pricing history and AppFolio pricing breakdown have the dated detail.
Every Propertyware fee and add-on, and who is billed
The plan rate is the smallest part of the bill for firms that buy the contact centers. Where Propertyware prints nothing, the table says so.
| What you are paying for | Propertyware price | Billed to | Detail |
|---|---|---|---|
| Subscription | $1.00, $1.50 or $2.00 a unit a month | Manager | Basic, Plus and Premium, printed on the pricing page. Sold through a sales call; the buttons read "Contact Sales" and there is no card checkout. |
| Monthly minimum | $250, $350, $450 | Manager | That is 250 units on Basic, about 233 on Plus and 225 on Premium. Any smaller portfolio pays the minimum. |
| Implementation | 2x the monthly subscription, once | Manager | Printed under every plan. At the minimum that is $500, $700 or $900. At 1,000 units on Premium it is $4,000. |
| Enterprise or API access | +$1.00 a unit a month | Manager | Added to any plan. On Basic it doubles the per-unit rate, so a 500-door firm that needs the API pays $1,000 a month instead of $500. |
| How units are counted | Blocks of 50 | Manager | The footnote says billable units "are adjusted in 50 unit increments". Ask whether 260 doors bills as 250 or 300. |
| Maintenance contact center | $1.10 a unit a month + $300 setup | Manager | A 24/7 answering service for maintenance and emergency calls. At 500 units, $550 a month on top of the plan. |
| Leasing contact center | $2.85 a unit a month + $300 setup | Manager | Agents who take leasing calls and emails. The priciest line on the page: more than the Premium plan itself per unit. |
| Company website | $99 a month, setup from $500 | Manager | A property management website that integrates with Propertyware. |
| AssetProtect insurance | $12 per policy a month | Owner or tenant | Coverage offered to owners and tenants, no setup fee. |
| Screening and rent payments | Transaction fees, not published | Applicant, resident or manager | The pricing page says only that "transaction fees apply". Get the ACH, card and screening fees in writing, and who pays each. |
Subscription
$1.00, $1.50 or $2.00 a unit a month billed to manager
Basic, Plus and Premium, printed on the pricing page. Sold through a sales call; the buttons read "Contact Sales" and there is no card checkout.
Monthly minimum
$250, $350, $450 billed to manager
That is 250 units on Basic, about 233 on Plus and 225 on Premium. Any smaller portfolio pays the minimum.
Implementation
2x the monthly subscription, once billed to manager
Printed under every plan. At the minimum that is $500, $700 or $900. At 1,000 units on Premium it is $4,000.
Enterprise or API access
+$1.00 a unit a month billed to manager
Added to any plan. On Basic it doubles the per-unit rate, so a 500-door firm that needs the API pays $1,000 a month instead of $500.
How units are counted
Blocks of 50 billed to manager
The footnote says billable units "are adjusted in 50 unit increments". Ask whether 260 doors bills as 250 or 300.
Maintenance contact center
$1.10 a unit a month + $300 setup billed to manager
A 24/7 answering service for maintenance and emergency calls. At 500 units, $550 a month on top of the plan.
Leasing contact center
$2.85 a unit a month + $300 setup billed to manager
Agents who take leasing calls and emails. The priciest line on the page: more than the Premium plan itself per unit.
Company website
$99 a month, setup from $500 billed to manager
A property management website that integrates with Propertyware.
AssetProtect insurance
$12 per policy a month billed to owner or tenant
Coverage offered to owners and tenants, no setup fee.
Screening and rent payments
Transaction fees, not published billed to applicant, resident or manager
The pricing page says only that "transaction fees apply". Get the ACH, card and screening fees in writing, and who pays each.
Sources: propertyware.com/pricing including its footnotes and "Additional Services", and archived copies of that page from 2012 to 2021.
Propertyware cost against Rent Manager, AppFolio, Buildium, DoorLoop and Yardi Breeze
Same door counts, entry plan with owner accounting at each vendor. Two of the six no longer publish, so their columns show the last list price.
| Units | Propertyware Basic | Rent Manager Basic (2025 list) | AppFolio Core (2024 list) | Buildium Growth | DoorLoop Pro | Yardi Breeze |
|---|---|---|---|---|---|---|
| 100 | $250 | $200 | $298 | $252 | $209 | $100 |
| 200 | $250 | $200 | $298 | $301 | $269 | $200 |
| 300 | $300 | $300 | $447 | $482 | $394 | $300 |
| 500 | $500 | $500 | $745 | $722 | Quote only | $500 |
100 units
Propertyware Basic: $250
Rent Manager Basic: $200
AppFolio Core: $298
Buildium Growth: $252
DoorLoop Pro: $209
Yardi Breeze: $100
200 units
Propertyware Basic: $250
Rent Manager Basic: $200
AppFolio Core: $298
Buildium Growth: $301
DoorLoop Pro: $269
Yardi Breeze: $200
300 units
Propertyware Basic: $300
Rent Manager Basic: $300
AppFolio Core: $447
Buildium Growth: $482
DoorLoop Pro: $394
Yardi Breeze: $300
500 units
Propertyware Basic: $500
Rent Manager Basic: $500
AppFolio Core: $745
Buildium Growth: $722
DoorLoop Pro: Quote only
Yardi Breeze: $500
Monthly, US dollars, before implementation, onboarding and payment fees. Buildium Growth billed monthly and DoorLoop Pro on annual billing, from each vendor's own calculator. Yardi Breeze residential is $1 a unit with a $100 minimum on an annual agreement. Rent Manager and AppFolio are last list rates, not quotes.
Under 250 doors, Propertyware is never the cheapest: Yardi Breeze and Rent Manager both sit lower, and at 100 doors DoorLoop does too. From 300 doors up it lands at exactly $1.00 a door, level with Rent Manager and Breeze and well under AppFolio and Buildium. Propertyware and Buildium have the same owner, RealPage, and split the market by size; the Buildium pricing ladder shows where the smaller sibling gets expensive. The Yardi Breeze pricing page and DoorLoop pricing page have the other two ladders in full.
Is Propertyware worth it at your size
Under 100 doors: the $250 floor is $2.50 to $5.00 a door. Yardi Breeze at $100 a month, or a landlord app at $144 to $199 a year, covers a residential portfolio this size for much less. Our RentRedi pricing and TurboTenant pricing pages price the app end.
100 to 250 scattered single-family doors: this is the firm Propertyware is built for. Houses spread across a metro, each with its own owner statement and its own vendor, is where its owner portals and customization earn the minimum. Buy Basic, and add Plus only if inspections have to live in the same system.
250 doors and up: Basic is $1.00 a door, level with the cheapest published rivals and a third under AppFolio's last list. If you are weighing AppFolio as well, read Rent Manager vs AppFolio pricing first; the four numbers it tells you to get in writing apply to a Propertyware quote too.
Propertyware and RentPlace, side by side
They do different jobs. If what you need is a back office for owners' money, Propertyware is the right purchase for that job, and the rows below say where it plainly wins.
| Compared on | Propertyware | RentPlace |
|---|---|---|
| How you find out the price | Printed on the pricing page, then confirmed by a sales call | Printed on the pricing page: $39, $99, $299 and $498 a month |
| Smallest bill | $250 a month on Basic, whatever your size | $39 a month for up to five listings |
| Setup | Implementation at 2x the monthly fee | None. Card checkout and you are live |
| Owner accounting, trust accounts, owner portals | Yes, on every plan | No. This is not a back office |
| Maintenance, inspections, vendor portals | Maintenance on Basic, inspections on Plus, vendor portals on Premium | No |
| Screening and rent collection | Yes, with transaction fees it does not publish | No. We are not a consumer reporting agency and we do not process rent |
| Listing syndication | Yes, included under marketing | A listing page of our own, scored before it goes live |
| What an inquiry contains | A lead in the leasing pipeline, or a call to the $2.85 a unit contact center | Move-in date, income band, occupants, pets and lease length, before the message can send |
| Maturity | Part of RealPage since 2009, with published prices going back to at least 2012 | New, with a smaller audience, and we will not claim otherwise |
How you find out the price
Propertyware: Printed on the pricing page, then confirmed by a sales call
RentPlace: Printed on the pricing page: $39, $99, $299 and $498 a month
Smallest bill
Propertyware: $250 a month on Basic, whatever your size
RentPlace: $39 a month for up to five listings
Setup
Propertyware: Implementation at 2x the monthly fee
RentPlace: None. Card checkout and you are live
Owner accounting, trust accounts, owner portals
Propertyware: Yes, on every plan
RentPlace: No. This is not a back office
Maintenance, inspections, vendor portals
Propertyware: Maintenance on Basic, inspections on Plus, vendor portals on Premium
RentPlace: No
Screening and rent collection
Propertyware: Yes, with transaction fees it does not publish
RentPlace: No. We are not a consumer reporting agency and we do not process rent
Listing syndication
Propertyware: Yes, included under marketing
RentPlace: A listing page of our own, scored before it goes live
What an inquiry contains
Propertyware: A lead in the leasing pipeline, or a call to the $2.85 a unit contact center
RentPlace: Move-in date, income band, occupants, pets and lease length, before the message can send
Maturity
Propertyware: Part of RealPage since 2009, with published prices going back to at least 2012
RentPlace: New, with a smaller audience, and we will not claim otherwise
Whichever back office wins, it starts working after someone applies. RentPlace covers the part before that. A renter cannot send "is this still available?" because the listing asks your screening questions before the message will send, every listing is scored out of 100 before it goes live, and every unit sits on a vacancy board with its days empty beside it. The Landlord plan is $39 a month for up to five listings; management companies use the Manager plan, and all four plans are on the pricing page.
One vacant week per house costs more than a year of Propertyware Basic
A single-family rental at $2,100 a month loses about $70 a day while it sits empty, so one extra vacant week is roughly $490. A full year of Propertyware Basic at 250 doors or more is $12 a door. The software choice matters, but the empty house is the bigger number by a wide margin.
So give the quote an hour and the listing an afternoon: the copy, the photos, how fast you reply, and whether the questions that decide a tenancy are asked in the first message. The vacancy calculator on the pricing page runs the number on your own rent. For what the portals charge you on top of the software, see the Zillow Rental Manager cost breakdown and the Apartments.com listing fees page.
What managers ask about Propertyware pricing
Answers use Propertyware's own pricing page and its archived price list.
How much does Propertyware cost?
Propertyware costs $1.00 per unit per month on Basic with a $250 monthly minimum, $1.50 on Plus with a $350 minimum, and $2.00 on Premium with a $450 minimum. Implementation is a one-time fee of twice the monthly subscription. At 500 units that is $500, $750 or $1,000 a month.
How much does Propertyware cost per month?
Propertyware Basic is $250 a month for any portfolio up to 250 units, then $1.00 a unit: $500 at 500 units and $1,000 at 1,000. Plus is $350 up to about 233 units, then $1.50 a unit. Premium is $450 up to 225 units, then $2.00. API access adds $1 a unit.
Does Propertyware have a minimum?
Yes, a monthly dollar minimum on every plan: $250 on Basic, $350 on Plus and $450 on Premium. There is no printed minimum unit count, so a 60-door firm can buy, but it pays the same $250 as a 250-door firm, which works out to about $4.17 a door on Basic.
Does Propertyware charge an implementation fee?
Yes. Every plan carries an implementation fee of twice the monthly subscription price, paid once. At the minimums that is $500, $700 or $900. On Plus at 500 units it is $1,500. Ask what data migration and training it covers before you sign.
What do Propertyware Plus and Premium add over Basic?
Plus adds two-way text messaging, eSignature and inspections. Premium adds maintenance projects and vendor portals on top of that. Accounting, owner and tenant portals, screening, payments and marketing are on every plan. At 500 units, Plus costs $250 a month more than Basic and Premium $500 more.
Is Propertyware owned by RealPage?
Yes. RealPage bought Propertyware, Inc. in November 2009, and Propertyware runs as its single-family rental software. RealPage also bought Buildium in 2019, so the two sit under the same owner and are aimed at different sizes: Buildium at smaller portfolios with a self-serve checkout, Propertyware at larger single-family managers.
Is Propertyware cheaper than AppFolio?
On list prices, yes. Propertyware Basic is $250 a month up to 250 units against $298 for AppFolio Core on its last published list, and $500 against $745 at 500 units. AppFolio no longer publishes prices, so a current AppFolio quote may differ. Propertyware still prints its full list.
Does Propertyware have a free trial?
No. Propertyware sells through a free demo and a sales conversation. The pricing page has a contact form and "Contact Sales" buttons, with no free plan, no trial account and no card checkout. Ask for the per-unit rate, the minimum and the implementation fee in the same email.
Has Propertyware raised its prices?
Not in about ten years. Archived copies of the pricing page show the same $1.00, $1.50 and $2.00 rates with $250, $350 and $450 minimums in May 2016, 2017, 2019 and 2021, and the page shows them today. In 2012 the floor was $1 a unit with a $75 minimum.
Put the house in front of renters who answer your questions first
Whatever runs your back office, the vacancy starts with a listing. Grade yours at the top of this page, then list it: $39 a month for up to five listings, structured inquiries with your screening questions answered before the message sends, and a vacancy board that shows every day it stays empty.
$39 a month · Card checkout · Cancel any time
Read next
What the other platforms charge a manager, and what each one bills your residents.
- Buildium pricing Propertyware's smaller sibling under RealPage: the full ladder from 1 to 5,000 units, read from its own calculator.
- Rent Manager pricing Rent Manager's last list rates by door count, why every minimum equals 200 units, and five years of price history.
- AppFolio pricing AppFolio's last list rates multiplied out by door count, and the resident fees it shows only at checkout.
- Yardi pricing The whole published Yardi list and why Breeze Premier is four times Breeze below 400 units.
- Rentvine pricing Rentvine's one plan from $1.50 a unit, four years of its price list, and the setup fee it added in 2026.
- DoorLoop pricing The 16-rung DoorLoop ladder read from its own calculator, plus every fee your tenants pay on each plan.
- RentPlace pricing Four flat monthly plans and a calculator for what a vacant week costs on your own rent.